Collaborate. Communicate. Share.

Great for any kind of organisational challenge

Coordinate work within your team or project with OrganisedMinds, a simple system that tracks what needs to get done.

Create a workspace for each organisational topic: collaborate with people in multiple locations, coordinate project teams, manage contracts, follow-up on sales leads or just share tasks and ideas with your team. OrganisedMinds easily adapts to reflect the way you naturally work.

Global Dashbaords

Share Tasks, Ideas, Files or even the way you work

Track ideas, report status, delegate and assign work packages. You can even request sign-off too.

With OrganisedMinds you can delegate activities to your colleagues, business partners or acquaintances. All you need is a valid email address to keep track of responsibilities and deliverables among other things.

Adjust workload, assign people, specify deadlines. OrganisedMinds keeps track of the status. Who is currently responsible? You will know at a glance! Monitor progress (or lack thereof) and deliverables. Comment on tasks or upload related information.

OrganisedMinds Arbeitsraum

Just like your office, but tidy!

Navigate your complicated business world easily with our intuitive interface. See progress in real-time.

With OrganisedMinds, you track your Activities in Workspaces. Invite others to shared workspaces and structure the work on your virtual desktop. Logically group activities, monitor the progress and workload. Because it's a Web App, everybody in your workspace instantly sees the change and the current status, even if they are miles away!

OrganisedMinds Workspace Desktop

Smart solutions for everyday business challenges

OrganisedMinds turns everyone into an organisational professional.


All in one place.

In order to work together, you and your team need a place to collaborate. With OrganisedMinds a team works inside virtual workspaces. Create a Workspace for every business challenge and invite others to join it and start getting the work done.


Ensure what has been agreed on is getting done.

Activities always have an owner: either the person who created this activity or the person the activity has been delegated to. This way you always know who's responsible. Delegate, assign deadlines, set reminders and priority, describe what is to be done in detail, and attach relevant files. Comment on the progress so others know what's going on.


The business compass.

Use the Global Dashboard as your starting point. Dive from here into any Workspace or detail of your interest. The overall Workspace overview is just a click away and you'll see all the workspaces you are a member of and its respective activities. You can even choose to look at the statistics from your personal perspective or from the perspective of the Workspace manager. Browse through your Activities like you would do with emails within your inbox and engage in the News Stream and access the global workload.

News Streams

Understand what's happening right now.

Comment on your progress or just keep others in the loop by commenting on the activity status. Inform others about your ideas, recent news, or the last phone call you had about a work item. You and your team can stay up to date by reviewing the Workspace or the Global News Stream. Instantly provide your feedback by “+1” or “-1” on the comments of others.

Email Notifications

Stay tuned in.

OrganisedMinds allows you to individually configure which occasions you'll get notified by email; this way you won’t miss any important events. Get notified when reminders are due, when someone delegates an activity to you, comments on your activity, or sends you his activity result to sign off. Also you can turn on the daily report to get notified about today’s deadlines and reminders.

Email Integration NEW

Include Email in your workflow.

Use OrganisedMinds as your smart personal assistant and forward your emails to OrganisedMinds in order to follow up on them. You reach every workspace by its individual Email address. OrganisedMinds automatically converts them into action items for you. It doesn't matter if you're forwarding notes, ideas, travel expense receipts, incoming invoices or any other relevant content. By forwarding an Email to OrganisedMinds you make sure it's included in your individual workflow.

Smartphones and Tablets

Take your OrganisedMinds with you.

Access your OrganisedMinds items on your Smartphone or Tablet. This way you have all important information always with you and can access it while you're on the road. It is not necessary to install a native App on your mobile device. You can download the OrganisedMinds mobile App or just use the browser on your mobile, visit and sign-in with your credentials.

Android app on Google Play

Business Ticketing NEW

Automate your communication.

Use Business Ticketing to route topic specific emails into your standardized workflow. This is an excellent way to follow up on inbound emails which need to trigger your processes. Imagine emails going to triggering your recruitment process, starting your claim process, triggering your pre-sales process etc. The advantage: the system converts every email into an actionable item and ties the whole correspondence to it. With OrganisedMinds Business Ticketing you keep communicating with your team and your customers inside one system - no need to switch between Email application and OrganisedMinds. This is a huge time saver!

OM Basic Feature Set (free)


  • 1 personal and 1 shared workspace
  • Up to 5 collaborators inside your shared workspace
  • Set own workspace backgrounds
  • Use Stacks to visualy organise Activities
  • Switch between workspace views: work structure, people workload, time and progress
  • Drag & Drop everywhere
  • Archive for finished activities
  • Trash bin for deleted activities
  • Workspace settings
    • Define wherever other wprkspace members may invite people to join
    • Allow individual worspace wallpaper


  • Add rich text formatted, detailed description
    • Full Screen Mode - destruction free editing
  • Delegate work to your collaborators or to any Email address
  • Activity attributes to use for managing items
    • Dead line, Reminder
    • Progress in %, Priority
    • Working package size
    • Karma (+1 / -1)
  • Comment and discuss directly inside your working items
  • Attach any file (up to 20MB)
  • Receive Email notifications on important events
  • Share work items with people outside of OrganisedMInds


  • Real time updates
  • Available in English and in German language
  • NEW Mobile App for Android (iOS to follow soon)
  • Supporting multiple currencies with real-time conversion
  • Global search function
  • Encrypted communication via https
  • Data center in Germany

OM Pro Feature Set

Collaboration features

  • Create and share up to 100 Workspaces
  • Collaborate with unlimited number of people
  • Upload large documents (up to 200MB)
  • NEW Email Integration: Send Emails incl. attachments to OrganisedMinds
    • Create new activities by Email
    • Comment activities by Email
    • Send Emails to your Workspace in order to create new activities
  • Delegate Activities to people outside of a shared Workspace in order to collaborate with others without giving them full access to your Workspace
  • Public access for activities. Provide public links to OrganisedMinds items for external collaborators

Management features

  • Additional activity attributes:
    • NEW Revenue & Costs - incl. built-in mulit-currency support and sums in your overviews
    • NEW Task list - split activities into chunks of work
  • Access People Dashbaord to see the global workfload
  • Move Activities between Workspaces and simulate simple processes
  • NEW Business Ticketing: Forward Emails to your workflow
  • NEW Outboxes: Link workspace together
  • Advanced Workspace settings:
    • Take over Activities in your Workspaces in order to re-assign them
    • Allow workspace members to customize their activity appearance
    • Workspace members may customize their workspace appearance

Now, let's get you started!

All new customers will be given a free 30 days test drive of the OM Pro functionallity!

1. OrganisedMinds enables you to create a workspace solution to any business challenge. Regardless of whether you need to organise project teams, contracts, contractors, purchases, business workflows, applications or anything else – with OrganisedMinds you feel the flow!

2. Create new tasks and assign them to your team members, other divisions or external contractors within seconds!

3. With OrganisedMinds you will keep track on everything anytime. Who is currently on a task? You will know! Any upcoming deadlines? OrganisedMinds color-codes your tasks and shows a timeline of deadlines. Everything you need to monitor, you get it on one click!

4. Start your engines and become captain of your project. One just needs a few clicks to sail around critical paths and to clamp on to all the success factors. Use the calendar feature to comfortably set milestones and deadlines. Or monitor your project using the activity-log feature and adjust task priorities instantly if needed.

5. Crew members need your input? Write comments for every task or even attach files.

6. Board your project and you’re now on a successful course!

Get Started for Free! No obligation, no credit card required.